Best Receipt Scanner Apps Of 2025

Wave took a hit in my integration evaluation because I can’t connect it to time tracking and electronic bill pay processors. For comparison, QuickBooks actually has electronic bill pay and time tracking built into all its plans except Simple Start. During the reconciliation process, Wave attempts to match manually inputted transactions to transactions imported from your bank and does a pretty good job. However, if it fails, it doesn’t allow you to manually match the imported transaction to the manually inputted transaction. You’ll need to watch for this carefully and then delete the imported transaction to avoid duplication.

• Whether you own your own business or you’re just trying to track expenses as part of your job, the following 10 apps will help you scan, track, and manage your receipts.
• It isn’t just receipt-scanning apps that’ll do the trickwhen it comes to scanning and managing your receipts.
• For instance, if the user frequents Starbucks or a certain office supply store, they may receive offers from that company or their competitors.
• If you’relooking for the simplest app for scanning and storing your receipts while youtravel, this is it.

Receipt scanning apps are generally safe as receipts don’t usually contain sensitive financial data. These apps typically use strong encryption and secure servers to protect data. Read the privacy policy of a receipt scanner app to understand its regulatory compliance standard. Also, before uploading receipts on any free expense app, ensure that the receipt doesn’t contain any data that is at risk of potential misuse.

Sales & Income Tax Management

Also, there is no introductory discount or free trial for those interested in the paid plan. Whether you own your own business or you’re just trying to track expenses as part of your job, the following 10 apps will help you scan, track, and manage your receipts. Choosing the best receipt scanner app entirely depends on your requirements.

Part of the larger Zoho group of ERP software applications, Zoho Expense is designed to work best with other Zoho apps. While customers like the user-friendly interface and financial automations, some wish more integrations were available to outside tools. Zoho is an affordable option for teams of any size, and each of its plans offers feature-rich expense management beyond simple receipt tracking. It analyzes documents line by line to extract cost information, enforce policies you set and glean other insights. We first determined a pricing score by assessing the software’s price for one, three, and five users. We also considered whether there was a free trial, monthly pricing, and a discount for new customers.

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The Forbes Advisor Small Business team is committed to providing unbiased rankings and information with full editorial independence. We use product data, strategic methodologies and expert insights to inform all of our content to guide you in making the best decisions for your business journey. However, many customers noted issues with extra fees and concerns about less-than-transparent billing practices. Other concerns included technical issues and random account cancellations.

What we liked about Expensify app

Whenever I enter a transaction with a sales tax, it records the amount automatically in the sales tax liability account. However, there’s no way to file tax returns, which explains its low score in this category. Paper receipt scanners are physical scanning devices that quickly scan and digitize receipts, invoices, and other documents. Depending on the type of scanner, the cost can range anywhere between $150-$500 and can even go higher for advanced scanners. These are receipt scanner apps designed to earn cashback or free rewards. Apps like Fetch, ReceiptPal, Ibotta, and Receipt Hog allow users to accumulate points or earn money by simply scanning their shopping receipts.

Next Up In Accounting

The app extracts key details, including the receipt image, merchant name, payment date, currency, and total amount spent. As for teams, it allows you to keep track of expenses for small groups (1-9 employees) and larger organizations (10+ employees). Compared with others on this list, Zoho Expense leads in customer support, offering a wide range of support channels.

• Despite having a free plan, Wave lost to Zoho Books and FreshBooks because my Value evaluation is based on cost and the value it provides to users.
• Veryfi is a dedicated receipt scanner app designed to automate capturing, organizing, and reporting expenses using receipts and invoices.
• User fees are based on active users, so you won’t be charged for registered users that don’t use the service during the month.
• Currently, the most affordable monthly plan starts at $9, while the most expensive costs $35.

However, you can still go for free receipt scanners if you don’t process many receipts daily, such as fewer than five per day. However, Zoho Expense took quite the hit in advanced features, lacking key functionalities like document organization, file sharing, and line-item extractions. While these might not be essential for every user, they are invaluable if you need better receipt management. Each of the providers on our list wave receipt scanner include mobile apps that let you scan receipts from your phone’s camera. However, Expensify, Wave and QuickBooks online also offer feature-rich platforms that provide distinct value in certain use cases. If you’re looking for the most accurate receipt scanning, Veryfi is an easy choice.

FreshBooks: Best Receipt Scanner for Service-based Businesses

Additionally, I can’t set a closing date to lock prior-year transactions, which would help prevent unauthorized changes to my financial data. Zoho is a highly functional app beyond the receipt scanningfeature, making it an easy choice if you want access to the full suite of Zohoproducts. Even though it’s just a document scanner, it’s also a greatway to organize receipts because it includes the ability to sort those scansinto multiple folders. You can share the scans via email, to any cloud accountslike Dropbox, Evernote, or Google Drive, or even over Wi-Fi directly to yourcomputer. You can use Clear Scanner while you’re traveling to quicklycapture receipts and save them as PDF documents or JPEG format that you canattach to your expense reports.

You can set budgets and allocate specific amounts for trips, with itinerary management and the option to set custom travel policies. It has a higher purchase-request and receipt approval level than most other platforms—with multilevel approvals, simple approvals and many other approval-sharing styles. You can even create workflows and alerts to customize who is notified by email to approve certain transactions. Wave also lets you pay employees directly from connected bank accounts—and the multifaceted analytics portal lets you track overall sales, cash flow and expenses. It’s a good value for teams seeking a complete bookkeeping and accounting app that feels more modern than alternatives such as QuickBooks or Xero.

Best for Invoicing and Accepting Payments

For instance, if the user frequents Starbucks or a certain office supply store, they may receive offers from that company or their competitors. A lot of manual data entry is required to set up a company file for existing businesses. When I set up my sample company for our case study, I had to manually input the chart of accounts, service items, and beginning account balances. Even worse, the only way I found to enter beginning account balances was with a large journal entry. None of these really matter if you’re setting up a brand new company—but it can take considerable time for established companies.

Wave lacks a feature to accumulate costs by project, so it’s not great for project-based businesses. It allows me to create customized estimates for project bids, but there is no way to compare actual costs to the estimate automatically. I find Wave adequate for basic invoicing, and I like that the invoices in the paid version can be customized to look professional.

The free version includes 12 expense reports a year, whichmeans if you only need it to send a single report a month, you won’t have tospend a dime. It basically helps you track everything that takes time totrack when you’re traveling for your job. Managing receipts can be challenging, but the right app can simplify the process. IScanner’s Text Extractor will accurately recognize text from your receipts, which allows you to extract text and save it as a text file. Once saved, you can email the file to yourself or others, edit it, search within it, and, most importantly, copy and paste the content to save precious time and effort.